Best Solutions to Convert PST to PDF Without Outlook

What are the Reasons to Export PST to PDF?

Here are some prominent reasons why users have to save Outlook PST into PDF documents:

• When you save PST as PDFs, you can sort and classify them into particular folders on your device.
• It’s more convenient to send out PDFs than email files. It ensures the original form of attachments and confidential material remain protected.
• Saving your emails in PDF format serves as an extra backup and safeguards your email account against abrupt deletion.
• When you save your PSTs as PDFs, you can view the critical content even when you are offline.
• After you save emails as PDFs, you can archive them for long-term storage without needing access to your Outlook account.
• Other than that, you may store the PDF files encrypted and password-protected to store the sensitive data securely.

How to Bulk Convert PST to PDF?

Now we are aware that PST to PDF conversion is a useful method to back up, share data, or have offline access. There are several methods to save PST emails as PDF files based on your requirements. Here are two of the best methods to convert your Outlook emails to PDF format effectively.

Manual Method to Convert PST File to PDF

The most straightforward method of PST to PDF conversion is utilizing the “Print” option available in your Outlook program. The Outlook application itself contains an embedded feature that renders the option for saving PST into PDF. Follow these steps to complete the saving process manually:

1. Install and launch Microsoft Outlook on your system.
2. After that, select the file that you want to convert.
3. Next, go to the File section under the Info tab.
4. Now, tap on the Print option in the file panel.
5. Then, select the Microsoft Print to PDF option from the list.
6. After that, choose an additional feature in the Print Options tab.
7. Next, after applying the properties and features, click on the Print button.
8. Now, provide the desired location and name of the output files.
9. Finally, click on the Save button to save the PST File in PDF format.

Limitations of Manual Method

Converting PST (Personal Storage Table) to PDF manually comes with a few limitations, including:

• The manual process does not support bulk converting.
• Saving PST one by one is time-consuming, particularly when in bulk.
• Email format, attachments, or structure may not be preserved properly.
• It is not suitable for massive email storage due to its cumbersome nature.
• The user is required to have a technical understanding to carry out the task.
• Furthermore, it increased the likelihood of losing data throughout the process.

As a result of these constraints, most people opt for automated software to enjoy a faster, more precise, and hassle-free conversion process.

Simplest Way to Convert PST to PDF with Attachments

The Outlook Converter is used for migrating and converting Outlook PST files to other formats, such as PDFs with attachments retained. It processes bulk conversions with ease, keeping data intact and folder hierarchies intact. The tool allows the migration of emails, contacts, calendars, and other items from Outlook files. Users can convert individual or multiple PST files at once and can export emails with or without attachments. With this, you can convert PST to MBOX, EML, HTML, etc. A free demo version can convert up to 50 emails per file for free.

Step-by-Step Process to Convert PST to PDF Format

Here are the steps to lead you to understand how the tool works. Simply follow them step by step:

1. First, download and install the Outlook Converter on your computer.
2. After that, choose single or multiple PST files using the Select File button.
3. Next, browse or select the required mailbox folders for previewing.
4. Here, from the dropdown list select PDF file format to save as an output file.
5. Choose the optional feature of the software you need.
6. Then, provide a destination on your system to save a resultant file.
7. Lastly, to start the conversion click on the Convert button.

With the help of this, you can successfully convert your file into PDF format.

Conclusion

I hope you will find this blog useful to convert PST to PDF. For one of the free saves, the browser print function is the simplest solution. In case you need to save multiple emails or back up a full account regularly, using the suggested software can make it faster. Select the approach that suits your workflow, and you will have an easy way to store and access PDF files.

Frequently Asked Questions