Direct Solutions to Export Gmail to Google Sheets

First, we should know the beneficial reasons for exporting Gmail to sheets. After that, we navigate to the methods to save Gmail data to Google Sheets. Let’s proceed with the upcoming sections, covering them one by one separately.

Reasons to Extract Data from Gmail to Google Sheets

When we export data from Gmail to Google Sheets, it offers numerous benefits. Here we describe some of the main reasons to extract data from Gmail to spreadsheet.

• Google Sheets offers a structured environment to organize and manipulate data effectively.
• Analyzing email data becomes more accessible when it’s presented in spreadsheet format. Thus, we export Gmail to Google Sheets.
• It provides collaboration among team members, enabling them to work on the same dataset simultaneously.
• Moreover, storing Gmail data in Google Sheets provides an additional backup.
• Google Sheets can handle large volumes of data to scale up data extraction operations.

For these specific reasons, the user wants to convert their Gmail data into a Google spreadsheet. Now proceed to learn the methods to export Gmail to Sheets using different techniques.

How to Export Gmail to Google Sheets?

Here, we suggest the two best methods to extract data from Gmail to the spreadsheet. Technical users can perform manual exporting. On the other hand, a direct solution is also recommended for native users. Go through the next section to learn more about them separately.

Method 01: Export Gmail Emails to Google Sheets Manually

This method allows you to manually convert Gmail emails to Google Sheets. However, this method cannot be accomplished in a few steps. It includes several phases to complete the exporting process. First, you need to open Gmail and enable IMAP. Then, set up your Gmail account in MS Outlook. Next, convert emails from MS Outlook to CSV format. At the end, import a CSV file into Google Sheets to export Gmail to Google Sheets. Further, we will describe every phase separately. Here is how it can be accomplished:

Phase 01: Enable IMAP From Google Settings

Here are the general steps to enable IMAP in Gmail:

• Open Gmail and enter the user ID and password to sign in to the Gmail account.
• After that, click on the gear icon in the top-right corner and select See All Settings.
• In the next window, navigate to the Forwarding and POP/IMAP tab.
• Next, under the IMAP access section, select Enable IMAP and proceed further.
• Scroll down and click on the Save Changes button at the bottom of the page to apply the changes.

Once you’ve completed these steps, IMAP will be enabled for your Gmail account. It allows you to access your emails using IMAP-compatible email clients or applications. Now, move on to the next phase.

Phase 02: Set up your Gmail account in MS Outlook

To set up your Gmail account in Microsoft Outlook, you can follow these steps:

• First, you should open the Outlook application on your system.
• After that, navigate to the File tab and pick the Info option.
• In the Info section, click on Add Account to configure Gmail.
• Enter the email address of Gmail and tap on the Connect button.
• After that, choose Manual setup or additional server types >> Next.
• Subsequently, choose the POP or IMAP >> Next.
• Enter Account Information:
• Your Name: Enter your name as you want it to appear to recipients.
• Email Address: Enter your full Gmail address (e.g., example@gmail.com).
• Account Type: Choose “IMAP”.
• Incoming Mail Server: Enter “imap.gmail.com”.
• Outgoing Mail Server (SMTP): Enter smtp.gmail.com.
• User Name: Enter your Gmail username (without @gmail.com).
• Password: Enter your Gmail account password.
• More Settings:
• Click on the More Settings button.
• In the General tab, enter your name and email address again.
• Go to the Outgoing Server tab and check the box that says My outgoing server (SMTP) requires authentication.
• Go to the Advanced tab and enter the following:
• Incoming server (IMAP): 993/ Outgoing server (SMTP): 587
• Use the following type of encrypted connection: SSL/TLS for both incoming and outgoing servers.
• At last, tap on OK >> Finish to complete the setup process.

After completing these steps, your Gmail account should be successfully configured in Microsoft Outlook, and you should be able to send and receive emails. Now, close and reopen Outlook. It takes some time for Outlook to sync with your Gmail account to download emails, contacts, and other data. Moreover, it depends on your account’s size; this process may take a while. Now continue reading to find out how to save Outlook emails in CSV format.

Phase 03: Convert emails from MS Outlook to CSV format

Once your Gmail account is set up, export Outlook emails as CSV files. Follow these instructions to do this:

• Subsequently, open Microsoft Outlook.
• Then, go to File >> Open & Export >>Import/Export.
• Next, choose Export to a file and click Next.
• After that, select Comma Separated Values (CSV) as the file type.
• Later, select the folder you want to export (e.g., Inbox, Sent Items, etc.).
• Thereafter, browse the location and filename for the exported file >> Next.
• At the end, tap on Finish to export the selected emails to a CSV file.

Once the export process is complete, navigate to the location where you saved the CSV file.

Phase 04: Import the CSV file into Google Sheets

• Navigate to Google Drive and sign in to your Google account.
• After that, open Google Sheets.
• Click on the “+” button or Blank to create a new spreadsheet.
• Next, tap File in the menu bar and select Import from the dropdown menu.
• Later, hit Upload and select the exported CSV file from your computer.
• Once uploaded, Google Sheets will display a preview of your data.
• After that, tap on import location to set the location of imported files.
• Now, hit Import Data to import the CSV file into Google Sheets.
• That’s it! Your CSV file is imported into Google Sheets >> Open Now.

NOTE: The steps of the manual method are complete now. Keep in mind that the specific steps may slightly depend on the version of Microsoft Outlook you are using and the options available in your particular setup. Additionally, be aware of the following crucial details regarding this manual method:

Some Important Points About Manual Technique

• A time-consuming process, especially for large volumes of emails.
• It is difficult to maintain consistency and accuracy over time.
• Dependency on individual proficiency with both Gmail and Google Sheets.
• You must perform several steps to export Gmail to Google Sheets.
• Risk of overlooking important emails or data points.
• There can be a lack of data integrity during the export process.

Additionally, if you require more advanced or customized functionality, you should use a professional tool to simplify the conversion process. Continue reading the section below to find out more about the direct method.

Method 02: Extract data from Gmail to Google Sheets Directly

The Gmail Backup Tool is one of the most widely used programs to save data from Gmail to Google Sheets. You can pick multiple emails to export them at once. Apart from exporting the Gmail data, you can also backup the essential data into your hard drive. The software allows users to retrieve Google Mail, Contacts, Calendars, Drive, and Photos for download. Also, it provides the option to divide the resulting Outlook PST file when its size becomes excessive. Moreover, This tool comes with free up space to move unnecessary data from the mail. Additionally, it supports all versions of Windows, like 11, 10, 8.1, 8, 7, Vista, XP, etc. Moreover, you can export Gmail to PST, PDF, MSG, MBOX, EML, CSV, DOCX, and other file formats.

Now, understand the simple steps to switch data from Gmail to Google Sheets.

Direct Steps to Export Gmail to Google Sheets

• Primarily, install and run the Gmail Backup Tool on your system.
• Now, enter the Email address and password of Gmail >> Sign In.
• After fetching the Gmail data, pick the files that you want to export.
• Next, choose the Save in File Format option and pick the CSV format >> Next.
• Also, you can apply the additional features of the tool accordingly.
• Later, Save the Path of the resultant file and tap on the Download button to start the conversion process.

Note: You can quickly and simply save your Gmail data in bulk CSV file format by following the above easy steps. You can now open CSV files in Google Sheets with ease. Follow these steps to simplify it:

• First, open a blank Google Spread Sheet >> File.
• In the File tab, go to Import >> Upload >> Browse.
• Here, select the exported CSV file and tap Open to add it.
• At the end, click on the Import Data button to export them to a spreadsheet.

This method needs just a few clicks to extract data from Gmail to spreadsheet. Also, you can save time and effort by using the direct procedure.

Conclusion

Exporting Gmail data to Google Sheets opens up a world of possibilities for data management, analysis, and collaboration. With the help of the above-mentioned methods, you can export Gmail to Google Sheets. This technical guide explains detailed methods to extract data from Gmail to Google Sheets with step by step guide. In this complete blog, we describe both manual and automated tools to export Gmail to sheets. The individual should remember the considerable pointers of manual conversion. By which they can pick the all-in-one direct solution to accomplish the task. As a result, an automated tool can export their Gmail data to Google Sheets in a hassle-free manner. Now, you are free to choose any method that suits you best according to your needs.