How to Export Zoho Emails to Excel CSV Format

Understanding the Need to Export Zoho Mail to CSV

Saving Zoho Mail to CSV can prove very useful in various ways. These are a few of the reasons why clients can export Zoho Mail content into CSV format:

• CSV enables users to arrange email data in a structured format, which can be easily analyzed.
• It can act as a backup by enabling individuals to save key email information in a readily accessible format.
• CSV data may also be merged with other programs or project management packages for subsequent analysis or processing.
• With CSV files, it is easier and quicker to retrieve and share valuable email data.
• Exporting Zoho Mail emails to CSV format offers an easy and lightweight means of archiving valuable email information.
• CSV is a standard file format that is easily accessible and open on most platforms.

Exporting Zoho Mail into CSV is improving data analysis, reporting, and availability.

Top Techniques to Export Zoho Emails to Excel CSV

Now we understand that backing up Zoho Emails is a useful means of preserving crucial discussions, making sharing easier, or keeping data available offline. There are several options to export Zoho Emails based on requirements. Here are the best methods to transfer your Zoho Emails to Excel CSV effectively.

Manual Method to Export Zoho Data to Excel CSV

Exporting Zoho Mail data to an Excel sheet manually involves a few steps to organize and prepare the data for easy analysis. Unfortunately, Zoho Mail doesn’t natively offer a direct method to export emails to Excel, but some workarounds can achieve this. Here’s a detailed guide on how to export Zoho Mail data into an Excel sheet using available methods.

1. First, open any web browser and go for the Zoho Mail.
2. Enter your login credentials to access your Zoho Mail account.
3. After that, go to the file or email section to access your data.
4. Next, choose the email that you want to export.
5. Next, navigate to the Settings option in the top-right corner.
6. Now, choose the Import/Export feature under the Mail tab.
7. Here, you can export your desired data.

Note: Zoho mail usually exports their data in an MBOX file, now you have to convert it into CSV.

8. After that, download and open the Thunderbird application on your desired system.
9. After that, log in with valid account credentials.
10. Now, choose the gear icon to open the settings tab.
11. Now, select the Add-ons and themes option to install the add-ons.
12. To discover more add-ons, go for the ImportExportTools NG add-on and install it.
13. Then, right-click on the Local folder option.
14. Here, scroll down and choose the ImportExportTool NG add-ons.
15. Next, select the Import mbox file option > Individual mbox Files option.
16. Choose the desired location where you kept your MBOX file.
17. Pick it and import your data into a Local Folder in the Thunderbird application.
18. After that, choose the email you like to import.
19. Then, right-click on it and select Export message as an option.
20. Here, choose the CSV (spreadsheet) option.
21. Browse the desired location to save the selected emails in a CSV format.

Drawbacks of Using the Manual Method

When you export Zoho emails to Excel CSV using the manual method, there are many disadvantages to keep in mind:

• Saving individual Zoho emails is time-consuming.
• The manual process doesn’t have bulk conversion support.
• Email structure, attachments, or formatting may not be saved properly.
• Additionally, it raised the likelihood of data loss throughout the process.
• It is not suitable for storing large volumes of emails because it’s repetitive.
• Users require a grasp of technical aspects to do the task.

If you’re dealing with a lot of emails or need to do this often, using the specialized tool might be a better option.

Simplest Way to Save Zoho Emails to CSV

The Zoho Backup Tool is an easy and fast way to download your Zoho emails as CSVs. Also, it can export Zoho Mail to PDF, PST, MBOX, EML, DOC, MSG, etc. Additionally, you can filter emails by date range and other parameters. Also, it maintains the original folder hierarchy of Zoho emails. Along with it, it excludes duplicate emails based on the from, to, subject, and body. This Software works with all the versions of Windows.

Steps to Export Zoho Emails to Excel CSV

1. First, install and open the Zoho Backup Tool on your system.
2. Next, enter the user ID and app password and click on the Sign In button.
3. Now, select the particular Zoho folders to export to CSV >> Next.
4. Next, choose CSV as your desired file format from the drop-down list.
5. Also, browse the appropriate location to keep the resulting CSV file.
6. Additional features are also available to complete the conversion process better and more efficiently.
7. Lastly, hit the Convert button to download Zoho emails as CSV.

Conclusion

Once you have read this article, you will be able to export Zoho emails to Excel CSV in multiple ways. We have discussed a manual method by which you save emails one by one as CSV files. As this process is time-consuming and inefficient, we suggest that you use the professional Zoho Backup Tool. The tool will enable you to export particular Zoho mailbox items according to your requirements, so the process will be more efficient and according to your needs.