How to Export Zoho Mail Emails to PDF: A Step-by-Step Guide

Reasons to Backup Zoho Emails to PDF File Format

There can be diverse reasons for creating a backup of Zoho emails locally. Some of them are stated below:

• Users prefer PDF as it offers various security features like password protection, encryption, and so on.
• PDF files are easily shareable irrespective of the software, hardware, operating system, device, and application.
• Additionally, PDF documents maintain the original formatting of emails and other data.
• In PDF, you can search for texts, which allows the users to find any specific information easily.
• Additionally, PDF files allow users to digitally sign the document, making them more professional.

How to Effectively Export Zoho Mail to PDF?

Exporting Zoho Mail emails to PDF files can be carried out by using both manual and a professional method. The manual method is free and simple to use. However, if you are looking for a reliable and user-friendly solution, then you can go with a professional tool.

Free Method to Convert Zoho Emails to PDF File Format

If you are looking for a free method to convert Zoho Mail and have technical expertise, you can do it manually. In this section, we will go through various manual methods for the backup process. Here are the steps you must follow:

1. First of all, install and open Zoho Mail on your system.
2. Further, click on the desired email you want to convert to PDF.
3. Next, hit the Show More Options button and press the Print option.
4. From the Printer option, choose the Microsoft Print to PDF option.
5. In the end, click on the Print button to start the conversion process.

Hence, this is how one can export Zoho Mail to PDF for free. However, you must be careful about certain things before choosing the manual method.

Drawbacks of the Manual Procedure

Users can manually export emails from Zoho Mail to PDF if they have technical knowledge and want to convert single Zoho email messages. However, there are some common limitations faced by the users mentioned below:

• The above method requires proper know-how of Zoho Mail.
• You can’t convert multiple Zoho emails at once.
• It might involve complications during the conversion.
• Higher chances of data loss and data corruption.
• Also, you can’t preview emails before the conversion.

To overcome the challenges of the manual method, users can go with a reliable solution to convert Zoho Mail to PDF.

Best Automated Software to Export Zoho Mail to PDF

The Zoho Backup Tool is a well-known tool to convert Zoho mail to various file formats, including PDF. It backs up emails, contacts, tasks, and various other mailbox items. This wizard allows the users to export Zoho Mail without including attachments. During the conversion, it even maintains the original hierarchy of the folder. In addition, the software offers compatibility with all the latest and old versions of the Windows Operating System. additionally it exports Zoho Mail to PST and other format with ease.

Quick Steps to Backup Zoho Emails to PDF File Format

1. Initially, install, run, and open the Zoho Mail Backup Tool on your PC.
2. Now, hit the Continue button and enter the Zoho mail credentials.
3. Once you’ve entered the credentials, then hit the Login button.
4. Next, choose the folders from the tree structure, and press Next.
5. Later, select the file format option, and choose PDF from the options.
6. After selecting the desired format, click on the Next button.
7. Now, choose filters if you want and finally tap on the Convert button.

Conclusion

Users can choose any of the methods discussed above according to their requirements to export Zoho Mail to PDF. We first explored a manual method, and later on, we explained the professional tool. The manual method is free to use but only converts one email at a time. On the other hand, professional tools export bulk emails and also offer an easy-to-use graphical user interface.

Frequently Asked Questions (FAQs)