How to Archive Emails and Organize Your Inbox Emails

Summary: Are you still juggling in the pool of emails and looking to find important messages in your cluttered inbox? Well, you don’t need to worry anymore! We have the perfect solution to archive emails and organize your inbox. This blog will share some quick and easy solutions to archive email effectively. We will also introduce a professional Email Archiving Software that effortlessly helps archive emails. Download Now   Purchase Now

Let’s proceed further and discuss a brief introduction to the archiving emails.

Archiving emails is one of the perfect solutions to declutter your inbox while still keeping important messages accessible whenever you need them. Several emails are flooding our inboxes every day. It can be difficult to keep track of important messages and maintain a clutter-free workspace. Email archiving can be helpful in this situation.

Archiving emails will permit you to store them safely while keeping your inbox adequately organized and easy to navigate. In case you are ready to say goodbye to email chaos.

So, let’s move forward towards the simple techniques that will enhance how you manage your inbox.

Effective Methods to Instantly Archive Emails and Organize Your Inbox

Here, we are explaining some methods to archive emails from different email clients without any data loss.

Archive Emails in Gmail

In Gmail, to archive emails, follow the stepwise procedure mentioned below:-

1. Look for the checkboxes on the left side of the emails and choose the ones you need to archive.
2. Navigate to the toolbar and hit the Archive option.
3. Further, after archiving, you can find the email in the All Mail tab.

Archive Emails in Outlook

Follow the stepwise instructions mentioned below to archive Outlook emails:-

1. Navigate to the File menu.
2. Select Cleanup Tools from the options.
3. Hit on the Archive.

Archive Emails in Thunderbird

Follow the step below to archive emails in Thunderbird:-

1. Select the email you want to archive. Also, to choose all the emails, press CTRL + A to select them all.
2. Hit on the Thunderbird menu.
3. Choose “Save as” and then select “File.”
4. Decide on a folder where you wish to save the emails and give it a name like “archive.”

Archive Emails in Apple Mail

Follow the steps below to Archve Apple Mail emails:-

1. Run the Apple Mail application on your Mac OS.
2. Choose single as well as multiple messages.
3. Hit the Archive button.

Archive Emails in Yahoo

To archive Yahoo Mail to hard drive, follow the steps below:-

1. Run your Yahoo Mail.
2. Select an email or conversation (which can have multiple messages in it).
3. Hit on the Archive icon.

Automated Solution to Archive Emails and Organize your Inbox

Email Archiving Software is the perfect solution to archive emails from web or cloud-based email clients to email and non-email file formats. Also, this utility supports archiving emails along with attachments from the Webmail email clients. Additionally, many built-in features are available with this software.

Let’s proceed further and discuss the stepwise procedure for this tool.

Follow the Below-mentioned Procedure to Archive and Organize Your Inbox Email Messages

1. Download, install, and run the tool.
2. Select Source Email Clients as Gmail. Select the Gmail (Backup Mails only) option, provide Gmail credentials such as user ID and third-party app password, and hit the Sign-in option.
3. Checkmark the folder items you want to backup and click the Next button.
4. Now select Save in File Format and click on the Select File Format option, choose PST from the dropdown list, and click the Next button.
5. Select the additional inbuilt features as per the need and hit the Next button. Further, click on the save path button and provide the destination path.
6. Hit the download button at the end.

Conclusion

Through the above blog, we have explained how to archive emails and organize your inbox emails for different web and cloud-based email clients. A manual approach is also available to archive mail, but it comes with some limitations. Ultimately, we suggest an automated method that can overcome all the issues in just a few simple steps. In the end, it’s the user who decides which way to choose as per their needs and requirements.

Frequently Asked Questions