How to Convert PST to HTML – A Complete Guide

Overview of PST and HTML File?

PST: A PST file is an Outlook data file used to store a user’s emails, calendar appointments, tasks, and other items. It is created when you configure Outlook to store data locally on your device. The default file format for Outlook emails is PST, but it’s not user-friendly outside the Outlook environment.

To access the contents of a PST file outside of Outlook, converting it to a more readable format, such as HTML can be very helpful. HTML is the most common format for web pages, making it accessible through any web browser.

HTML: An HTML file is a file with the .htm extension, which stands for Hypertext Markup Language. It contains code written in HTML, the standard language used to create and format web pages. HTM files can include text, images, links, and multimedia, along with structural tags that define how content is displayed in a web browser.

Need to Export Outlook PST Files to HTML

When you convert PST to HTML, it has several important advantages. Here, we will some of them for a better understanding of the users.

• One of the primary reasons to export PST files to HTML is universal access. HTML files are standard across all platforms, whether you’re on Windows, macOS, or Linux.
• HTML files are highly portable and can be easily shared via email, cloud storage, or file-sharing platforms.
• When exporting PST files to HTML, the original formatting of the email, including fonts, colors, links, and images, is maintained.
• Since HTML files are compact and indexed by search engines and file managers, they make for a convenient format to store and search for historical data.
• By converting PST to HTML, you eliminate your reliance on Microsoft Outlook. It is especially useful in scenarios where you no longer have access to Outlook.
• Converting your PST files into HTML allows you to organize and manage emails outside of Outlook.

The given flexibility makes HTML one of the most accessible formats for both technical and non-technical users.

The Two Best Methods to Convert PST to HTML

The need to export PST files to HTML arises from the limitations of the PST format and the versatility of HTML. Whether you choose to do this manually for a few emails or use dedicated software for bulk conversion, HTML is a reliable format that meets a wide range of needs. Further, we will explain the manual and professional ways to open the PST file in HTML format.

Method 01: Native Approach to Export Outlook PST Files to HTML

While manual conversion is possible, it’s a bit complex and involves exporting your emails from Outlook in the form of HTML one by one. If you only need to convert a small number of emails, you can do so manually in Microsoft Outlook. Follow the given steps to accomplish the task:

1. Launch Outlook and open the PST file containing the emails you want to convert.
2. After that, navigate to the email you want to convert into an HTML file.
3. You’ll need to convert each email individually.
4. Once the email is open, click on File from the top menu.
5. Select Save As and choose HTML as the file format in the “Save as type” dropdown list.
6. In the last step, choose the destination folder and hit Save.

Your selected email is now saved as an HTML file, which you can open using any web browser.

This method works well for single emails but can be bulky if you have a large PST file or need to convert multiple emails at once.

Limitations of the Manual Method

• This method requires manually saving each email one by one.
• You cannot convert bulk emails at once.
• It can be time-consuming for large PST files.

Method 02: Simple and Quick Approach to Export PST to HTML

The Outlook Converter is the best and most superficial procedure to convert PST to HTML. It offers an easy way to convert entire PST files to HTML without requiring technical expertise. Moreover, it supports bulk conversions and maintains the email structure. You can apply filters based on date range or select specific folders or emails to convert. You can test and assess the features and functionality of the software. Also, you can extract specific Outlook data like contacts or calendar items to convert PST to VCF, CSV, or ICS format. Along with that, it offers features like folder structure retention, attachment handling, and more. With the help of this software, you can preserve the attachments and ensure that no data is lost during the conversion process. The tool is compatible with all major versions of Microsoft Outlook, including major and earlier versions.

A Few Clicks to Perform PST to HTML Conversion

1. First, download and install the Outlook Converter on your system.
2. Now, tap on Select File or Select Folder to add the desired PST file.
3. In the next panel, you can Preview the selected PST data >> Next.
4. After that, choose HTML as the saving format of PST File >> Next.
5. Later, assign the appropriate path to save the resultant HTML file.
6. Also, users can proceed with the advanced features, given by the software.
7. Lastly, just click on the Convert Button to begin the PST to HTML conversion.

After these steps, you can accomplish the conversion process successfully. Once the conversion is complete, navigate to the destination folder to view the converted files. Along with HTML, you can use this utility to convert PST files to PDF, TXT, MSG, MBOX, EML, EMLX, MHTML, etc

Conclusion

Hopefully, this blog will be helpful for you to convert PST to HTML. Converting PST files to HTML format is a practical way to make your Outlook emails more accessible and shareable. While the manual method is possible for individual emails, using specialized third-party software is the best approach for bulk conversion. It saves time, maintains email formatting, and simplifies the process. Whether you’re archiving emails, embedding them into web pages, or simply want an easier way to share Outlook messages, PST to HTML conversion can help you achieve your goals.