How to Export Lotus Notes Email to PDF Document

Summary: Lotus Notes is a powerful email client used by many businesses for communication and collaboration. However, when it comes to archiving or sharing important emails, you may want to export Lotus Notes email to PDF. PDFs are a convenient format for storing, sharing, and printing documents, making them ideal for email archiving. In this blog, we’ll walk you through three simple methods to export Lotus Notes to PDF, including the use of the NSF Converter. Download Now   Purchase Now

Reasons to Export Lotus Notes Email to PDF Document

Here are some reasons why users choose to export Lotus Notes emails to PDF:

• PDFs take up less space and are easy to store, which makes them a great choice for keeping important emails for future use.
• PDFs can be opened on almost any device, so you can share your emails with anyone, no matter what software they’re using.
• When you export emails to PDF, the original layout, images, and attachments stay the same, giving your emails a clean and professional look.
• You can add passwords and set permissions to PDFs, so your sensitive emails stay safe from unauthorized access.
• PDFs are designed to be printer-friendly, making it simple to print emails or email threads in a clear and readable format.
• Once your emails are in PDF format, you can easily search for specific messages or details within large collections.

Methods to Export Lotus Notes Email to PDF Document

Below are the most effective methods you can use to export your Lotus Notes emails into a PDF format:

Method 1: Manually Transfer Emails From Lotus Notes to PDF

One of the most straightforward ways to convert Lotus Notes to PDF is by using the built-in functionality of Lotus Notes and a PDF printer. Follow these steps to save Lotus Notes email as PDF:

1. Launch the Lotus Notes application on your computer.
2. Select the email you want to transfer to the PDF file.
3. From the menu bar, click on File and select Print.
4. Now, select a PDF printer from the Printer dialog box.
5. Set any required print options, such as the page range or layout.
6. Click on Print, choose a location, and click Save.

This method is simple, but it can be tedious if you need to export multiple emails to PDF. It also doesn’t allow you to export attachments along with the email in the same PDF.

Method 2: Using Lotus Notes Export Feature

Another way to export Lotus Notes email to PDF is through the built-in export feature within Lotus Notes. While this method won’t directly save your email as a PDF, you can export it to .csv format and then convert it to PDF using another tool. Here’s how to do it:

1. Launch the Lotus Notes client.
2. Select the email or emails you wish to export.
3. Go to File > Export from the Menu bar
4. In the export dialog box, select the CSV format.
5. Choose a location to save the CSV file on your PC and hit Export.
6. After exporting, you can open the file using a word processor like Microsoft Word or Google Docs and save or print it as a PDF. Or, you can use the CSV Converter to save CSV as PDF.

While this method works, it’s not as convenient as directly saving the email in PDF format, and it doesn’t preserve the original layout of the email. If your email contains images, tables, or other complex formatting, this might not be the best approach.

Method 3: Use NSF Converter to Export Lotus Notes Email to PDF

If you’re looking for a more automated and efficient solution to convert Lotus Notes to PDF, using a third-party tool like the MS Outlook Help NSF Converter is a great option. NSF Converter allows you to save Lotus Notes email as PDF quickly, preserving the original formatting and even attachments. With this tool, you can open NSF file in Outlook, Office 365, Gmail, Yahoo, IMAP, AOL, etc. This method is ideal for users who need to export multiple emails or an entire NSF file to PDF.

Why Choose MS Outlook Help NSF Converter?

• Batch Conversion: You can select multiple files and convert them to PDF in one go.
• Preserve Original Formatting: The software ensures that the email’s layout, images, and formatting are maintained when converted to PDF.
• Convert Attachments: With NSF Converter, you can also save email attachments and messages in the same PDF file.
• User-Friendly Interface: The software is easy to use, even for non-technical users.

How to Export Lotus Notes to PDF Professionally

1. First, download and install the NSF Converter on your system.
2. Click on the Add File button to import the Lotus Notes NSF file that contains the emails you want to convert.
3. Choose PDF from the list of output formats.
4. You can configure settings like the destination folder for saving the PDF files and whether you want to include email attachments.
5. Click on Convert to begin the conversion process. Once completed, your Lotus Notes emails will be saved as PDF files.

Conclusion

Exporting Lotus Notes email to PDF is essential for email archiving and sharing. Whether you choose the manual method or a third-party tool, you have several options to export Lotus Notes Email to PDF. If you need to convert a large number of emails or maintain the formatting and attachments, using the NSF Converter is the best solution.