Learn How to Migrate Gmail to Office 365 on Win & Mac

Why do Users Choose Office 365 over Gmail?

Users choose Office 365 over Gmail for several key reasons. It is often related to productivity, collaboration, security, and integration. Here are some of the top reasons why Office 365 is preferred by many over Gmail:

• Office 365 offers full integration with widely used Microsoft applications like Word, Excel, PowerPoint, and OneNote.
• Office 365’s email service, Outlook, offers advanced email management features such as Shared mailboxes, Advanced search, Focused Inboxes, etc.
• Also, it includes OneDrive with substantial storage space (up to 1 TB per user), allowing users to store, share, and sync files across devices.
• It provides Microsoft Teams, a comprehensive collaboration platform that combines chat, video meetings, file storage, and app integration, all in one place.
• With Office 365, users get access to fully installed desktop versions of the Office apps, which means you can work offline without depending on an internet connection.

These benefits collectively make Office 365 a superior option for individuals, professionals, and organizations looking for more robust functionality and enhanced security compared to Gmail.

How to Migrate Gmail to Office 365

The upcoming will make you introduce to the best solutions to transfer Gmail to Office 365. Further, we will go through both manual and automated solutions to migrate your Office 365 data into your Gmail account. Let’s navigate and simplify them one by one individually.

Method 01: Native Solution to Migrate Email from Gmail to Office 365

Migrating emails from Gmail to Office 365 manually can be done using Microsoft Outlook. You have to configure your Gmail and Office 365 accounts to your MS Outlook application. Also, you must enable IMAP before the migration process. Next, we will mention every step clearly for the ease of the users:

Step 01: Add Your Gmail Account to Outlook (Windows)

1. First of all, open Outlook on your Windows PC.
2. After that, go to File >> Add Account.
3. Enter your Gmail address and password you generated earlier.
4. Once your Gmail account is added, Outlook will begin downloading all your Gmail emails.

Step 02: Enable IMAP of your Gmail Account

1. Subsequently, open your web browser and go to Gmail.
2. Enter your email and password to log into the account you want to enable IMAP for.
3. Once logged in, click the gear icon located in the top-right corner of the Gmail interface.
4. Select See all settings from the dropdown menu.
5. In the settings menu, click on the Forwarding and POP/IMAP tab.
6. Scroll down to the IMAP Access section.
7. Select the option Enable IMAP.
8. After enabling IMAP, scroll to the bottom of the page and click Save Changes to apply the settings.

After enabling IMAP, your Gmail is ready to be used with Office 365 or any other email client that supports IMAP.

Step 03: Configure Office 365 to MS Outlook

1. Open Outlook from the Start Menu or desktop shortcut.
2. In Outlook, go to File from the top-left corner.
3. Click Add Account under the Info section.
4. Enter your Office 365 email address in the box provided.
5. Click Connect.
6. After entering your email address, you’ll be prompted to provide your Office 365 password.
7. Outlook will automatically configure the settings for your Office 365 account.

Step 04: Migrate Gmail to Office 365

1. Next, navigate to your Gmail inbox within Outlook.
2. After that, pick the Gmail emails you wish to move.
3. Later, perform a right-click on the selected emails
4. From the given option select Move >> Other Folder.
5. Choose your Office 365 inbox or a designated folder.
6. Then, go to your Office 365 inbox in Outlook.
7. Verify that all the emails have been successfully transferred.

Drawbacks of the Manual Method

Migrating Gmail to Office 365 using the manual method has several drawbacks:

• The process can be lengthy, especially for large mailboxes.
• There is a higher potential for data loss if not executed properly.
• Doesn’t transfer certain elements like labels, categories, or settings.
• Requires a stable internet connection; disruptions can hinder the process.
• Gmail has limitations on the amount of data that can be exported at once.
• Users must manually track the progress and ensure all data is migrated.
• Requires multiple steps and technical knowledge, which can be daunting for some users.

Method 02: Best Solution to Migrate Gmail to Office 365 on Win & Mac

The Gmail Backup Tool is the simple and best way to perform the Gmail to Microsoft 365 migration process. You can migrate multiple Gmail data at once into Office 365, IMAP, iCloud, HostGator, Hotmail, and others. Moreover, you can preview emails before migration to select the correct data. Also, it helps users back up their Gmail emails to various formats, such as PST, EML, MBOX, and others. Users can set date filters to back up emails received within a specific time frame. It is compatible with various Windows versions and provides support for multiple Gmail accounts. It can handle large mailboxes without restrictions on file size. Along with that, it gives the option to free up space in the Gmail server. Moreover, it exports Gmail to Google Sheets. Further, we will explain the steps to transfer Gmail to Office 365.

Simple Steps to Migrate from Gmail to O365

1. Download and run the Gmail Backup Tool on your screen.
2. Enter the Gmail ID and password to log in to your Gmail Account.
3. Now, choose the Gmail data that you want to migrate into O365.
4. Mark the Migrate in Email Client and choose Office 365 from the list.
5. After that, authenticate the login process of Office 365 as well.
6. The user can apply the additional features of the software for better results.
7. At the end, tap on the Download button to migrate data from Gmail to Microsoft 365.

Conclusion

In conclusion, migrating Gmail to Office 365 on both Windows and Mac platforms can significantly enhance your email management experience. Hence, we described a distinct solution to migrate Gmail to Office 365. The given manual method is only applicable on your Windows OS. Because Mac does not directly support Gmail to Microsoft 365 migration. Therefore, we recommended the all-in-one solution as the given software to accomplish the migration process. This software will minimize downtime and maximize productivity. With Office 365’s advanced features, you’ll not only simplify your email access but also enhance collaboration and communication within your organization.