The Best Way to Migrate Zoho to Gmail for Your Business

An Overview of Zoho Mail and Gmail

Zoho Mail is an ad-free email client, specially developed for business use. It consists of Emails, Contacts, Calendars, Tasks, Bookmarks, eArchive, Notes, and so on. It is a secure email hosting service that offers features like S/MIME message encryption, Out-of-office auto-reply configuration, etc.

On the other hand, Gmail being the best and most used email client is completely free and safe to use. It offers 15 GB of storage space, which is free of cost. You can also avail more than 15 GB of storage, but for that, you need to purchase a plan. Gmail not only allows users to send and receive emails, but it also automatically moves spam emails to the spam folder.

Why to Choose Gmail Over Zoho Mail?

There are several reasons why users prefer Gmail over Zoho Mail, let’s dive into all the reasons:

• Users wish to migrate from Zoho to Gmail as Gmail provides better storage capacity than Zoho Mail.
• Gmail has a more familiar and easy-to-use interface when compared with Zoho Mail.
• By migrating Zoho Mail to Gmail, you can access various Google services like Google Drive, Photos, Slides, Sheets, etc.
• Gmail offers better and enhanced security features than Zoho Mail, including two-factor authentication, spam protection, etc.
• Additionally, users transfer email from Zoho Mail to Gmail for a reliable file transfer process.

A Step-by-Step Guide to Migrate Zoho to Gmail

In this section, we will provide you with a step-by-step manual and professional solutions. Let’s get started with a manual method first and then we will explore the professional tool:

DIY Method to Transfer Email from Zoho to Gmail

Let’s dive into the step-by-step manual procedure to import Zoho mail to Gmail:

1. To begin, sign in to your Gmail account.
2. Later, tap the Settings icon and click on the See all settings option.
3. Now, go to Forwarding and POP/IMAP and choose the Enable IMAP option.
4. Next, click on the Accounts and Import option and select Add another email address.
5. In the new window, enter the name and email address of Zoho Mail.
6. Also, uncheck the option Treat as Alias and hit the Next Step option.
7. In the SMTP Server, enter smtp.zoho.com and in the port option, enter 465.
8. Further, provide the Username and password and check the SSL option.
9. After that, press the Add Account option and a confirmation link will be sent to your Zoho mail.
10. Click on the sent link and proceed next.
11. Afterward, go back to the Forwarding and POP/IMAP options and click on the Add a forwarding address.
12. Subsequently, enter a Gmail email address and tap the Next button.
13. Also, a confirmation link will be sent to the entered Gmail email address.
14. Now, you are required to enter the confirmation code of your Zoho email account.
15. Finally, the forwarding of Zoho emails will begin.

Disadvantages of the Manual Method

Let’s go through some most common disadvantages of using the manual method:

• The process involves too many lengthy steps.
• This method might not work for everyone.
• You can’t preview your emails before migration.
• Bulk conversion is not possible with this method.
• Data might get corrupted during the process.

To overcome the above limitations mentioned, you can go with a reliable solution for Zoho to Gmail migration.

A Better Approach to Migrate Zoho to Gmail

Zoho Mail Backup Tool is one of the well-known tools to migrate Zoho Mail to Gmail and several other email clients. This tool helps the users to migrate the complete mailbox items like emails, contacts, tasks, calendars, etc. It also allows to export Zoho Mail to PST, PDF, EML, DOC, HTML, and so on. By using this wizard, users can easily export their Zoho mail even without including attachment files. This software offers an interactive and simple user interface. In addition, it supports all the major versions of Windows Operating System.

Working Steps to Migrate Zoho Mail to Gmail

To migrate Zoho to Gmail in bulk, you have to go through the following steps:

1. Initially, install, run, and open the Zoho Mail Backup Tool.
2. Next, click on Continue and provide the Zoho mail credentials.
3. Once you have provided the credentials, then hit the Login button.
4. Now, pick the desired folder from the tree and click on the Next option.
5. Further, choose the desired email client as Gmail.
6. After that, enter the Gmail credentials and click on Login.
7. Once the authentication is done, then hit the Convert button.

Conclusion

Migrating Zoho Mail to Gmail is crucial for businesses who want a secure and free email client with advanced features. Therefore, in this guide, we have discussed all the possible methods, both manual and professional to migrate Zoho to Gmail. Additionally, we have also figured out the reasons for conversion and overview to both the email clients.

Frequently Asked Questions