Effortlessly Migrate Emails from Zoho to Outlook in Minutes

Need to Migrate From Zoho to Outlook

Several reasons make the Zoho to Outlook migration necessary, let’s go through all of them:

• Users wish to migrate Zoho Mail to Outlook, as it has a more easy-to-use and familiar interface than Zoho Mail.
• Some users prefer Outlook because of the enhanced security features it offers, which include encryption, Multi-factor authentication, and many more.
• If you migrate Zoho Mail to Outlook, then you can backup your emails in PST files in a reliable way.
• By migrating Zoho Mail to Microsoft Outlook, you can even set up multiple accounts at a single time.
• Furthermore, MS Outlook offers a search function that helps the user search for mailbox items like emails, tasks, contacts, etc.

How Do I Migrate Emails from Zoho to Outlook?

You can use a traditional approach or an expert solution to migrate your emails from Zoho Mail to MS Outlook. Let’s begin our journey with a traditional approach.

Traditional Approach to Transfer Zoho Mail to MS Outlook

By using the traditional approach, you can’t directly migrate Zoho Mail to Outlook. Thus, you have to follow two stages for the migration process.

Stage 1: Export Zoho Mails in Zip Format

1. First, log in to your Zoho Mail account and press the Settings icon.
2. Later, click on Import/Export Emails and then hit the Advanced settings option.
3. Now, select the Export button to create a ZIP file.
4. After that, extract the Zip file and you will get it into .eml file format.

Stage 2: Import EML File in Microsoft Outlook

1. First, open MS Outlook on your system and create a new folder.
2. Next, navigate to the location where you saved the EML files.
3. Further, drag the EML files and drop them into the newly created Outlook folder.

Shortcomings of the Traditional Approach

Although the manual method is easy to use, it still has some drawbacks. Let’s discuss them one by one:

• Direct migration of emails is not possible.
• This method is too time-consuming.
• You can’t export multiple emails at once.
• The process involves too many complications.
• Data breaches might also take place.

Migrate Emails from Zoho to Outlook Using Dedicated Software

Zoho Mail Backup Tool is one of the well-known tools to migrate Zoho Mail to Outlook, Gmail, Office 365, IMAP, Thunderbird, and so on. This tool helps the users to migrate the complete mailbox items like emails, contacts, tasks, calendars, etc. With the help of this wizard, users can easily export their Zoho mail even without including attachment files. It allows users to migrate Zoho to Office 365 and other email clients. The software supports all the major versions of Windows Operating System.

Step-by-Step Process to Migrate Zoho Mail to MS Outlook

Users can easily migrate Zoho Mail to Outlook by following the below steps:

1. Initially, install, run, and open the Zoho Mail Backup Tool.
2. Next, click on Continue and provide the Zoho mail credentials.
3. Once you have provided the credentials, then hit the Login button.
4. Now, pick the desired folder from the tree and click on the Next option.
5. Further, choose the desired email client as Outlook.
6. After that, enter the Outlook credentials and click on Login.
7. Once the authentication is done, then hit the Convert button.

Conclusion

Migrating emails from Zoho to Outlook feels effortless if done with the right methods. Therefore, in this blog, we have discussed the manual and an automated method to transfer Zoho emails to Outlook. In addition, we have also mentioned all the possible reasons for the migration that might be different for every user.

Frequently Asked Questions