How to Migrate IMAP to New Server? Best Solutions

Reasons to Move IMAP Email to New Host

There may be multiple reasons why an individual or an organization chooses to migrate from old IMAP emails to a new server. Listed below are the prime reasons for this migration:

• An existing IMAP server may have a limited mailbox storage capacity. So, migrating to a new server can offer more storage for emails and attachments.
• A new server may offer more advanced security features than an old server. Such as it may have two-factor authentication, stronger encryption, and better spam protection.
• Moving to a new host can help to merge emails from various sources into one central server. Thus, providing easier email management.
• When an organization renames or switches domains. So, migrating IMAP email to new server ensures all business communications stay unchanged.

Manual & Automated Method to Migrate IMAP to New Server

In this section, we explain some effective methods for transferring IMAP emails to new servers. One of them is the manual method, and one is a professional method, for instance, migration. The user can choose any method according to their need.

Method 1: Manually Transfer IMAP Email to New Host

This method is quite lengthy, so we divided it into 5 parts. Follow the steps to perform the conversion:

Step 1: Set up both email accounts

1. Ensure that both the old IMAP account and the new server’s IMAP account are working and accessible.

Step 2: Add both accounts to an email client

1. Launch an email client like Outlook, Apple Mail, Mozilla Thunderbird, or any of the IMAP-supported apps.
2. Now, set up both the old and the new IMAP account in the email client.
3. Then, wait for a few minutes for all emails to sync from the old server.

Step 3: Drag & Drop Emails to New Server

1. Select all the emails in the old IMAP account.
2. Now, drag and drop all of them into the matching folder under the new IMAP account in the same client.
3. Then, wait for the client to upload the emails to the new server. It might be time-consuming, depending on the mailbox size and connection speed.

Step 4: Cross-Check the Migration

1. Log in to your new server email client.
2. After that, verify that all the emails and the folders have been migrated successfully.

Step 5: Update Devices & Clean Up

1. Update all the devices to utilize the new server’s IMAP settings.
2. Delete the old account when migration is verified.

Limitations of Using This Manual Method:

• Using this manual method to migrate IMAP to new server may be challenging and time-consuming.
• Any actions taken beyond the specified procedure may compromise your data.
• Moreover, by using the manual method, a user cannot perform batch conversion.
• Security might be compromised by the utilization of manual techniques.
• Additionally, irregular data entry may cause mistakes and incorrect information.

Method 2: Migrate IMAP to New Server Using the Professional Tool

As we have gone through the manual method in the previous section, even the manual method is free to utilize, but it carries a lot of limitations. So, to overcome these limitations, using a professional IMAP Backup Tool to migrate IMAP email to new server is the best choice. It is a comprehensive solution facilitating the migration of IMAP accounts to various platforms. Also, it is easy to use and is widely compatible with all Windows OS versions.

Follow the mentioned steps to migrate data from IMAP to New Server:

1. Launch the IMAP Backup Tool on your PC, and click the Continue button.
2. Now, choose Signal Mode or Batch Mode after that. Provide all the login details and press the Login tab.
3. Then, expand and select the required folder from the tree hierarchy. Hit Next.
4. After that, choose IMAP as the destination client from the drop-down list.
5. Enter the login credentials of the destination IMAP account and proceed further.
6. Use the additional features if required to keep the result precise.
7. At last, press the Next button to start the conversion.

Why Choose this Professional Tool?

• This software can migrate IMAP to Gmail, Office 365, Apple Mail, and various email clients.
• The software permits users to set up and process single as well as multiple IMAP email accounts.
• Moreover, it also provides a unique option to users, which is “Free up server space” to manage storage.
• Additionally, this tool is compatible with all versions of the Windows operating system.
• A user can migrate up to 50 emails per folder for free in the trial version of the software.

Conclusion

In this write-up, we have learn about how to migrate IMAP to new server with both manual and professional methods. However, as a limitation of the manual method, it does not support batch conversion and has a high risk of data loss. On the other hand, using a professional IMAP Backup tool overcomes all these limitations and migrates your data with safety and security. Choose wisely!