How to Migrate Outlook to New Computer in Simple Steps

Needs to Migrate Outlook to New Computer

Exporting Outlook accounts to another computer is necessary for various reasons. The following are the main reasons why users prefer to export their Outlook accounts:

• During computer upgrades or replacements, exporting your Outlook accounts ensures that all your information is safely moved.
• Exporting Outlook accounts to other computers offers an assured backup of your information.
• When you’re migrating from one operating system to another, exporting Outlook accounts is required.
• Synchronizing your Outlook across more than one device is possible through the export of Outlook from one system to another.
• Exporting helps you keep your accounts separate and organized across different devices.

By exporting Outlook accounts, you can switch to new systems, protect your data, and have constant access to your vital information.

Conditions to Transfer Outlook to New Computer

When you are moving Outlook to another computer, some conditions and processes must be fulfilled to achieve a smooth transfer. Here are the main conditions to be fulfilled into account:

• Before migrating, you must export your Outlook data in the form of a PST.
• Make sure that the same version of Outlook is being installed.
• If your account is IMAP-based, your information will automatically sync once.
• Export Outlook settings and sync them manually.
• Be aware of the location where your Outlook data files (.pst or .ost) reside.
• Make sure that each computer is well connected to the internet.
• Check that you hold the proper license to enable Outlook.

Adhering to these requirements will make the transition of Outlook data to a new machine easy and effective.

How to Transfer Outlook Emails to New Computer

Since the direct migration feature of one system to another is not supported, manual migration is a multi-step process. The migration process can be done using the IMAP setting in Outlook to migrate data from a PST file to another system. Here is a detailed step-by-step guide to assist you in finishing the migration:

Manual Methods to Migrate Outlook to New Computer

Transferring your Outlook emails to a new computer manually can be done efficiently by following a series of steps.

Method 1: Using Export and Import via PST File

Utilizing Export and Import is one of the most frequently used and dependable ways to move Outlook emails from one computer to another. This is a process where the information is exported to a PST file. After exporting the information to a PST file, you can move it to the new computer and import it into Outlook.

1. Download and launch Microsoft Outlook on your previous system.
2. After that, go to the File section in the info tab.
3. Then, go to the Open & Export > Import and Export.
4. Here, select the Export to a file option and click Next.
5. Next, choose Outlook Data File (.pst) and click Next.
6. Now, you have to choose the desired folder and file that you want to migrate to another system.
7. Browse the location to save the exported data in your local storage.
8. After that, you have to move these saved PST files into the desired system
9. Next, download and launch Microsoft Outlook on your new system.
10. After that, go to the File section in the info tab.
11. Then, go to the Open & Export > Import and Export.
12. Here, select the Import from another program or file and click Next.
13. Next, choose Outlook Data File (.pst) and click Next.
14. Browse the location where you saved the migrated PST file and select it.
15. In the last, click Finish and let Outlook import your data.

Method 2: Migrate Outlook to New Computer Using IMAP

If your email account is set up with IMAP, emails are saved on the email provider’s server and can be synchronized across devices.

1. First, open your preferred web browser and go to the Microsoft Admin.
2. After that, sign in with your Office 365 admin credentials.
3. In the admin portal, select Admin Centers > Exchange.
4. Next, go to the exchange admin center and choose the Mailbox option.
5. Here, choose the desired account and go to the email account settings.
6. After that, make sure that IMAP is enabled for mailboxes.
7. Next, open Microsoft Outlook on another system.
8. Then, log in to the account with valid credentials.
9. Next, go to the file section in the info panel.
10. Here, choose the Add Account option under the settings.
11. Enter the same email address that you used in the earlier system.
12. Next, open the Advanced option hover, and choose the Let me set up my account manually option.
13. After clicking on the Next button, choose the IMAP option.
14. Here, enter your IMAP & SMTP server with a Port ID.
15. Once the account is set up on the new computer, Outlook will sync all emails from the server.
16. Ultimately, you can access your emails and data in a new one.

Method 3: Transfer Outlook to New computer via Outlook.com

If you are using Outlook.com, you can use the web-based version to view your emails on the new computer.

1. First, launch your web browser and navigate to Outlook.
2. Then, log in with proper authentication.
3. Once logged in, all your data is available in Outlook.
4. Download your desired and needed data into the new system.

Method 4: Migrate Outlook to New Computer Using Archive File

If you prefer to manually transfer particular email folders, you can use the archive option in Outlook.

1. First, download and launch MS Outlook on your system.
2. Thereafter, log onto MS Outlook by using proper authentication.
3. Then, proceed to the File tab in the top-left side of MS Outlook software.
4. Then, under Options, open the panel and click on the Advanced tab.
5. Here, choose the AutoArchiveSettings option under the Advanced option.
6. In the following screen, adjust the details to your requirements.
7. Then, navigate to the preferred location to store your resulting PST file on your local system.
8. Wait for a second to sync, and then ensure all data is exported accurately.
9. Then, migrate this information to your new system.
10. Next, download and launch Microsoft Outlook on your new system.
11. After that, go to the File section in the info tab.
12. Then, go to the Open & Export > Import and Export.
13. Here, select the Import from another program or file and click Next.
14. Next, choose Outlook Data File (.pst) and click Next.
15. Browse the location where you saved the migrated PST file and select it.
16. In the last, click Finish and let Outlook import your data.

These are the common methods for manually transferring Outlook emails to a new computer. Each method is suited to different situations. Using PST files for full data transfer, syncing with IMAP for cloud-based storage, or using the Outlook.com web interface for easy access. Choose the method that fits your specific needs for an email transfer experience.

Issues You May Face While Using the Manual Method

For manually converting emails using Microsoft Outlook, users may encounter various challenges. These challenges impact the process and render it difficult to accomplish.

• If there is a tremendous amount of data in your file, exporting will be time-consuming.
• When you lose the Exchange server connection, you may get errors.
• When the file gets corrupted, you can lose access to the data.
• If the system suspends your email account, you may be unable to use it anymore.
• Outlook may crash or hang when exporting.
• At times, you may realize that data is missing upon finishing the process.
• You might encounter compatibility issues, especially with older PST format versions.

Export Outlook Accounts to Another Computer Professionally

The OST to PST Converter is a reliable and best business solution for people who need to move Outlook from one system to another. It simplifies the backup, archiving, and data analysis processes, providing an easily accessible, organized format for data. One of the key features of this software is that it preserves data integrity. You need not fear losing formatting from emails, metadata, or attachments in the process. Aside from that, it also effortlessly converts OST to PST.

Simple Steps to Migrate Outlook to New Computer

1. Download and run the OST to PST Converter on your system as an administrator.
2. Tap on Select File or Select Folder to choose the OST file.
3. After that, choose the OST file from your local storage and click Next.
4. Then, preview your data from a tree-like structure.
5. Select the specific folder & data from the preview.
6. After that, select PST as a resultant file format from the drop-down menu.
7. Next, add on the built-in additional feature that serves your needs.
8. Next, provide a location on your local storage to save the file.
9. In the last, click on the Convert button.

Conclusion

Once you have read this entire blog post, you will be able to understand how to migrate Outlook to new computer. We have shown you various ways to accomplish the task. The free method may look a little cumbersome, but with the proposed automated solution, you can effortlessly migrate your Outlook. Managing a large volume of emails can be difficult when done manually. In that case, using an automated solution would be the best option.