Convert Multiple Outlook Email to PDF with Attachments

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Written By
Suman Rawat

Updated on
February 1st, 2023

Summary:- Outlook users frequently ask how to convert emails from Outlook to PDF as they frequently need to save their email communications as PDF files. However, many are unaware of the processes involved in converting emails from Outlook data files to PDFs. So here we will provide you with some of the well-liked techniques to convert multiple Outlook email to PDF files to assist them.

To back up mailbox data locally on a Windows PC or Mac, Outlook stores all email messages, attachments, and other data items in a PST format. But sometimes, users need to export emails as individual files to a new computer or operating system. Hence, they prefer adopting the Portable Document Format, or PDF, in these situations since it is readily available on all operating systems. Therefore, this article offers manual and automated methods for exporting numerous Outlook emails to PDF. Let's first examine the needs that influence Outlook users who export multiple emails from Outlook to PDF.

Why Need to Convert Multiple Outlook Email to PDF?

There are many reasons that are responsible for the conversion of Outlook emails into PDF file format. Some of its popular causes are mentioned below.

Accessibility: Users can store Outlook emails locally by choosing this option to save them. You can also save multiple Outlook emails that can be exported to PDF so that they can be accessed by Adobe and other programs that support PDFs.

Cross-Platform Compatibility: Opening or gaining access to Outlook email data on Mac or Android devices is a frequent requirement. To address this issue, you can save emails conveniently as PDF files, which work with any OS, including Mac.

Legal Evidence: Any digital document presented in court as evidence must be in PDF format, which makes it the only supported standard file for evidence presented to the court. Hence, Outlook users often print their emails in PDF form to prevent them from loss and damage for future reference.

Most Popular Methods to Convert Multiple Outlook Email to PDF with Attachments

There are several approaches, but here we have explained the three simplest.

  1. Export Email to PDF with Outlook Options
  2. Save Outlook Emails to PDF With Attachments Using the Print Option
  3. Convert Outlook Email to PDF With Attachments - Professional Approach

Method 1: Export Email to PDF with Outlook Options

  1. Open MS Outlook and then choose the email message you want to export.
  2. Go to File >> Save As.
  3. In the Save As dialogue box select the destination to save the exported file.
  4. Now, click Save to export the Outlook emails in HTML.
  5. Right-click on the HTML file to open it in MS Word.
  6. Provide a name then click on the HTML file type.
  7. Finally, go to File > Save As and choose PDF.

Method 2: Save Outlook Emails to PDF With Attachments Using Print Option

  1. Launch your Microsoft Outlook application.
  2. Double click on the emails that you want to convert.
  3. Go to File and select the Print option.
  4. From the Printer’s drop-down menu choose PDF.
  5. Click on the Print button and assign a name to the resultant file.
  6. Select the Save button to convert the Outlook emails into PDF.

Method 3: Convert Outlook Email to PDF With Attachments - Professional Approach

Outlook Converter is the finest tool to convert multiple Outlook email to PDF, TXT, MSG, HTML, EML, MBOX, and EMLX. Additionally, you can Import PST to Office 365, Gmail, Yahoo, IMAP, Thunderbird, Hotmail, Opera Mail, and other email services. It also provides the best user interface for an outstanding user experience.

  1. Download, install, and launch Outlook Converter.
  2. Click on the Select File(S) button to browse single or multiple PST files.
  3. To preview the necessary information, choose the mailbox folders then select Next.
  4. Now, choose a different Saves/Backup/Migrate and select PDF.
  5. Select the software features that you require, then choose the saving destination.
  6. Click on the Convert button to begin the conversion of the PST file.
  7. PST files can now be successfully converted to PDF format.

Conclusion

In this blog, we have explained the best methods to convert multiple Outlook email to PDF with attachments. This write-up includes professional as well as manual solutions to export Outlook emails into PDF format. However, there are several disadvantages of manual methods that can affect the data integrity of your PST files. Therefore, we suggest you go with the professional approach for a safe and 100% secure conversion of Outlook to PDF.